Document Control Software: Types of Documents Management Software

Document control software is a tool that helps prevent chaos, increase productivity, streamline workflow and help paper-pushing departments get the much-needed digital transformation of their document management system. There are four types of document management software, and you can only choose according to your business operations.

Server-Based Document Control Software

This is suitable for businesses that use on premise servers. These are common and sometimes a requirement in many prominent organizations and high-security industries. It is often installed as a standalone device that does not require an internet connection. Since they do not require a LAN connection, they are usually faster than other types. They are customizable to suit organizational requirements.

Cloud Based Document Control Software

As the name describes, this stores data in the cloud and does not require physical interaction with the servers. It is best suited for a business that needs remote collaboration, as users can access files remotely from anywhere. It is best for businesses that handle a lot of data but is still flexible with security protocols and feature sets.

Database Document Control Software

This is best for businesses that have plenty of data spread across different business apps such as Oracle, File Maker, and MySQL. This document control software stores data and enables you to sort it based on your requirements. It is versatile as it connects with most productivity software.

Web-Based Document Control Software

This never requires you to get an app or a particular software. It is an open source that can be accessed through your browser. That means it can be accessible or affordable, and you can use it to connect to other systems using APIs. Unfortunately, this server is not advisable for most companies as it requires a lot of training, and there are security and support concerns.

Regardless of the document control software that you choose, ensure that it has features such as document backup, workflows, version controls, collaborating and sharing, compliance and data security.